Disaster Recovery FEMA Public Assistance Program Management

Tidal Basin Group is the nation’s premier provider of integrated disaster recovery consulting services, providing its services to recipients to maximize and expedite reimbursement from FEMA Public Assistance grants and property insurance claims. We offer each service independently, as well as a Total Solution® package, customized to your needs.

Debris Monitoring

The removal of disaster debris is an essential first step to a faster recovery. Collecting, sorting, and disposing large quantities must be carefully evaluated within all response planning activities and is the responsibility of any applicant requesting supplemental funding through the FEMA Public Assistance (PA) Program, which has strict requirements for the Disaster Debris Management (DDM) process.

Our team can help immeasurably. We have managed large scale debris management operations throughout the country after some of the worst disasters, and can help eligible recipients by:

  • Developing a DDM Plan (DDMP) in compliance with current state and federal funding requirements.
  • Pre-selecting and training staff and all contracted resources for an efficient, coordinated removal effort.
  • Utilizing our knowledge and experience of our planners, managers, and field monitors to provide the necessary monitoring to maximize FEMA PA reimbursements.

Damage Assessment

When recipients have been impacted by an event serious enough to trigger a Major Disaster Declaration, they are usually overwhelmed just trying to complete emergency measures to restore essential services without dealing with the additional burden of accurately assessing all the damages that were caused by the disaster.

Our Tidal Basin team has the expertise to assess and estimate the damages, and also the FEMA policy knowledge to provide guidance on eligibility criteria early in the application process for reimbursement through the FEMA Public Assistance Program.

Ways Tidal Basin Can Assist Recipients
  • 1 Coordinate with county, state, or tribal emergency management, as appropriate, to discuss the type of assessment that is needed, timelines, and to coordinate damage reporting.
  • 2 Conduct a complete, accurate assessment of damages and costs incurred to date.
  • 3 Ensure damages are identified by location and type.
  • 4 Document all eligible damages and begin assigning them to initial categories of work.
  • 5 Submit assessments to County and State officials as appropriate.
  • 6 Prepare for FEMA/State Joint PDA Teams.

Project Worksheet, Scope Development & Project Formulation

When it comes to Public Assistance advisory services and project formulation, Tidal Basin’s approach is to “Get it right the first time!” We initiate our process by conducting exploratory interviews and scoping meetings with our clients to assist with the development of a comprehensive list of FEMA eligible projects.

These efforts are designed to segment work based on available data and to assign projects into three (3) processing lanes:

  • 100% completed
  • Non-completed normal
  • Non-completed complex
Project Worksheet
Ways Tidal Basin Can Assist Recipients
  • 1 Ensure all eligible costs/damages have been identified and reported to the state and FEMA and support the client during scoping meetings.
  • 2 Identify any circumstances that may require special reviews and support the client with these efforts (Insurance, environmental, hazard mitigation, etc.).
  • 3 Support overall PW formulation efforts to include the development of damage descriptions, scopes of work, valid cost estimates, and identify any possible alternate or improved projects.
  • 4 FEMA Grant Portal assistance and responding to Requests for Information (RFI’s) from FEMA.
  • 5 Provide general insurance support/guidance to ensure appropriate anticipated insurance deductions by FEMA and fully integrate your insurance claim with your FEMA recovery.
  • 6 Provide Quality Assurance and Quality Control support and general eligibility guidance.

Insurance & Supplemental Funding Reconciliation

Most recipients for FEMA funding do not have a thorough understanding of their property insurance coverage. Add to that the nuances of how insurance pertains to the FEMA Public Assistance Program and even a slight misreading of a policy could jeopardize a significant amount of the applicant’s funding.

Whether it’s a duplication of benefits issue or FEMA’s mandatory reduction for a facility located in a Special Flood Hazard Area (SFHA), an applicant that’s not familiar with the policies as they relate to these types of issues could find themselves lost in a whirlwind of misinformation. Tidal Basin has the both the FEMA policy knowledge and property insurance expertise to understand any insurance related issue and can guide recipients to proper resolution.


FEMA Obtain & Maintain

What is FEMA’s requirement to obtain and maintain insurance?

When the Federal Emergency Management Agency (FEMA) provides assistance for permanent work to replace, restore, repair, reconstruct, or construct a facility, the applicant must insure that facility against future loss. FEMA refers to this as the requirement to “obtain and maintain” insurance, or, the “insurance requirement.”¹ In short, FEMA expects the applicant to protect their investment in local communities against future disasters of similar types.

What happens if an applicant does not meet FEMA’s requirement to obtain and maintain insurance?

The applicant will risk de-obligation of currently obligated funds. Additionally, if the applicant is impacted by a similar disaster, it will jeopardize its access to future Public Assistance Grant funding.

Ways Tidal Basin Can Assist Recipients
  • 1 Confirming FEMA’s actual obtain and maintain insurance (O&M) requirement.
  • 2 Assisting with a GAP analysis to determine if and where gaps in insurance coverage exist.
  • 3 Working with the applicant and their insurance producer (agent/broker) to comply with FEMA’s obtain and maintain requirement.
  • 4 Negotiate with FEMA’s representatives regarding the applicant’s compliance.
  • 5 Assisting the applicant in obtaining an Insurance Commissioner’s Certification (ICC), in the event insurance coverage is either unavailable or unreasonable or both.

Appeals, Arbitration, Audit Resolution

Due to the often confused interpretations of FEMA Public Assistance policies and inconsistent administration of the program itself, applicants can be left with no other option but to appeal or arbitrate a determination of ineligibility made by FEMA. Tidal Basin has the experienced team to assist and guide recipients through either appeal process.

Whether it’s properly documenting and reformatting the information to prepare the appeal documents or attending an arbitration hearing with you in Washington D.C. to present your case to the panel of judges, Tidal Basin will be there. Also, if an Office of Inspector General (OIG) recommendation report or audit contains negative findings, Tidal Basin has the policy expertise to counter-argue those findings to potentially save the jeopardized funding.

Ways Tidal Basin Can Assist Recipients
  • 1 Try to avoid appeals, arbitration, and audit findings through collaboration and sound grant management strategies.
  • 2 Formulate effective appeals and ensure they contain documented justification supporting the client’s position, specify the amount in dispute, and cite relevant statutes, regulations, and policies.
  • 3 Ensure all appeals, arbitration, and audit finding responses are filed within specified timelines.
  • 4 Develop appeals to establish an administrative record that will help with any possible second appeals.
  • 5 Review and respond to audit findings with the goal of retaining all eligible funding.

Who We
Have Helped

Discover in detail how our team of professionals are playing an instrumental role in helping hundreds of organizations, governments, communities, and private sector clients prepare and maximize their financial recovery sooner from the worst disasters.
Months after the storm passed, the County was still faced with tremendous burdens related to the insurance coverage issues and FEMA and MEMA eligibility issues. Jackson County hired your organization to provide professional services for disaster assistance, remediation, restoration and recovery efforts....Their expertise with governmental regulations, the complex FEMA process and insurance adjustments resulted in our successful claim for over $2 million in additional FEMA Public Assistance funding specifically; in our successful negotiations with our insurance carrier; and in numerous other increases in the values FEMA and MEMA initially designated for County projects. Jackson County will always be mindful of the help we received from you when we needed it most.
Alan K. Sudduth
County Administrator - Board of Supervisors, Jackson County, Mississippi
The City of Key West hired Tidal Basin shortly after Hurricane Irma struck the Florida Keys in September 2017 to assist with maximizing our financial recovery...They managed our funding from assessment through to closeout. The staff also effectively managed our insurance proceeds, thus avoiding duplication of benefits.

In total, Tidal Basin efficiently and effectively managed over $10 million in Public Assistance grant funding including over $100K in 406 Hazard Mitigation Program Measures, to harden City facilities and mitigate against future damage. I strongly recommend the services of Tidal Basin. They are professional, thoughtful, and extremely knowledgeable. They handled the City's financial recovery flawlessly which minimized disruptions to the City's staff allowing them to keep focus on their daily responsibilities.
Mark Z. Finigan
Finance Director - City of Key West, Florida

Severe storms dumped massive amounts of rain in the Southern Tier of New York State in the summer of 2006, resulting in widespread flooding. 

When Hurricane Katrina struck, bringing with it widespread flooding and damage, the City of Slidell took the brunt of the storm. Located just 30 miles north of New Orleans, the two cities were both hit full-force by the destructive power of the hurricane. Unfortunately for Slidell, the nation first focused on the recovery of New Orleans. The City of Slidell didn't begin its recovery operations under Adjusters International had been hired, bringing the expertise required to turn the recovery process around.

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  • 4094-DR-AK Severe Storm, Straight-line Winds, Flooding, and Landslides
  • Philadelphia Public Schools, Pennsylvania
  • Town of New Windsor, New York
  • City of San Francisco, California
  • Guam Power Authority, Guam

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