10 D I SAS T E R R ECOVE RY TODAY.COM only one source and may be used only when one or more of the following circumstances apply: • Item is only available from a single source; • Federal awarding agency or passthrough entity expressly authorizes non-competitive proposals in response to a written request from the non-federal entity; • After soliciting bids from a number of sources, competition is determined to be inadequate; or • The public exigency or emergency for the requirement will not permit a delay resulting from competitive solicitation.21 Note: The exigency or emergency timeframe usually lasts for a brief period. Once the routes are clear, usually by pushing the debris to the sides and some removal, the debris operation will evolve from a response mode to recovery. All emergency operations involving contractors should immediately cease and the recovery debris removal operation must be re-solicited under open competitive procurement procedures. Allowing the response contractors to continue with the recovery removal stage without undertaking the proper procurement procedures will jeopardize funding. Conclusion Emergency work, including debris removal operations, are usually the first response activities and the immediate focus of “Whatever tracking system you may employ, it is imperative that it validates and verifies your activities so that you have the required documentation if the FEMA Public Assistance Program is activated …”
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