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You can make topic suggestions, contact the editor, request free subscriptions and browse our back issues all from our website — DisasterRecoveryToday.com. We look forward to hearing from you. Public Assistance Program Applicant Quick Guide Page | 2 What information should be included in a Damage Inventory? Each line item in a Damage Inventory should contain the following information: Name of the Damage: A clear and distinctive title, indicating the type of facility and uniquely identifying it (example: “Mills Road” rather than “Damaged Road” and “Smith Creek Culvert” rather than “Culvert”). Location: Address, City, State, ZIP code and latitude/ longitude coordinates for the facility. Description of Damage in Line Item: A summary of the damage and/or work performed, including: o Type of facility o Damaged component(s) of the facility and what caused the damage o Extent of damage to the facility (example: if affected by flooding, include the length of time the facility was underwater) o Work completed (example: temporary repairs, items removed from facility). Example: 10,000 square foot, 2 story brick building. HVAC in basement was impacted by floodwaters. Up to 4 feet of floodwater throughout the facility. Building remained flooded for 2 days. Flooring, carpet, and drywall were removed to prevent molding. Primary Cause of Damage: Type of event that caused the damage (e.g. hurricane, flood, severe storm, tornado). Approximate Cost: Estimate of how much the anticipated work or repairs will cost. Unless work is complete, this may be a rough estimate. Category of Work: The category of work that has been or will be completed. FEMA regulations define seven categories of eligible work: Category A – Debris removal Category B – Emergency protective measures Category C – Roads and bridges Category D – Water control facilities Category E – Buildings and equipment Category F – Utilities Category G – Parks, recreational, other facilities. Type of Labor: How will repairs be completed: by a contractor, by an Applicant’s own employees (also called Force Account labor), through a Mutual Aid Agreement, or using Donated Resources? Additional information includes: o Whether an Applicant has received Public Assistance funding to restore the facility in the past o Estimated percentage of work that has been completed already o Level of priority the Applicant assigns to restoring the facility. The Quick Guide series is a set of documents that explain the roles and responsibilities of Recipients and Applicants in key steps in FEMA’s Public Assistance Program delivery process. The Public Assistance Program provides Federal grant funding to help communities quickly respond to and recover from major disasters or emergencies declared by the President. Read more about Public Assistance Program delivery in other Quick Guides, the Public Assistance Program and Policy Guide, and resources available on Grants Portal. Public Assistance Program Applicant Quick Guide Page | 2 What information should be included in a Damage Inventory? Each line item in a Damage Inventory should contain the following information: Name of the Damage: A clear and distinctive title, indicating the type of facility and uniquely identifying it (example: “Mills Road” rather th n “Damaged Road” and “Smith Creek Culvert” rather than “Culvert”). Location: Address, City, Stat , ZIP code a d latitude/ longitude coordinates for the facility. Description of Damage in Line Item: A summary of the damage and/or work performed, including: o Type of facility o Damaged component(s) of the facility and what caused the damage o Extent of damage to the facility (example: if affected by flooding, include the length of time the facility was underwater) o Work completed (example: temporary repairs, items removed from facility). Example: 10,000 square foot, 2 stor brick building. HVAC in basement was impacted by floodwaters. Up to 4 feet of floodwater throughout the facility. Building remained flooded for 2 days. Flooring, carpet, and drywall were removed to prevent molding. Primary Cause of Damage: Type of event that caused the damage (e.g. hurricane, flood, severe storm, tornado). Approximate Cost: Estimate of how much the anticipated work or repairs will cost. Unless work is complete, this may be a rough estimate. Categ ry of Work: The category of ork t a as been or will be completed. FEMA regulations define sev n categories of eligible work: Category A – Debris removal Category B – Emergency protective measures Cat gory C – R ads and bridges Category D – Water control facilities Category E – Buildings and equipment Category F – Utilities Category G – Parks, recreational, other facilities. Type of Labor: How will repairs be completed: by a contractor, by an Applicant’s own employees (also called Force Account labor), through a Mutual Aid Agreement, or using Donated Resources? Additi nal information includes: o Whether an Appli ant has received Public Assistance funding to restore the facility in the past o Esti ated percentage of work that has been completed already o Level of priority the Applica t assign to restoring the facility. The Quick Guide series is a set of documents that explain the roles and responsibilities of Recipients and Applicants in key steps in FEMA’s Public Assistance Program delivery process. The Public Assistance Program provides Federal grant funding to help communities quickly respond to and recover from major disasters or emergenci s decl red by the President. Read more about Public Assistance Program delivery in other Quick Guides, the Public Assistance Program and Policy Guide, and resources available on Grants Portal. The Quick Guide series is a set of documents that explain the roles and responsibilities of Recipients and Applicants in key steps in FEMA’s Public Assistance Program delivery process. The Public Assistance Program provides Federal grant funding to help communities quickly respond to and recover from major disasters or emergencies declared by the President. Read more about Public Assistance Program delivery in other Quick Guides, the Public Assistance Program and Policy Guide, and resources available on Grants Portal. ³Grantee.fema.gov. FEMA approved access is required. Eligible applicants participating in a declared disaster will have access in order to submit their eligible disaster expenditures for reimbursement.
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