ADJUSTERS INTERNAT I ONAL . COM D I S A S T E R R E C O V E R Y T O D A Y Final Audit Focuses primarily on accounting processes and documentation, checking files at random for complete and accurate accounting. The Final Review of the Grant: Inspection & Audit Declared Disaster Project Formulation and Project Worksheets Documentation Important documents include: • Records of work completion, any time extensions granted • Identification of Improved or Alternate Projects, and appropriate approvals • Record of actual costs vs. estimates • Documentation of insurance proceeds • Record of funding from other sources, if any • Identification of codes and standards applicable to the project • Appropriate building permits • Appropriate evidence of environmental/historic review • Records of all contracted work, from bid to payment The Final Inspection verifies costs and work eligibility: did spending address the approved scope of work, employ costeffective measures, comply with codes and standards? Final Inspection Conducted by state (FEMA may elect to participate) after applicant declares project complete. Inspectors write up a FIR (Final Inspection Report) and submit it to FEMA. FEMA sends an approval letter or writes a final version of the PW to obligate funds. Approval Letter or Final “version” FIR Final Inspection Conducted by state to ensure that all disaster costs are reconciled. (FEMA OIG may also elect to audit a grant.) Auditors will access cost summaries, original source documents and other financial records. The state sends audit results to FEMA for an additional review of the data. Distribution of Funds Grant Closed Grant May Warrant Further Investigation Office of the Inspector General (OIG) Review Final Audit
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