NEW YORK UNIVERSITY LANGONE MEDICAL CENTER
Tidal Basin was contracted by NYULMC following Superstorm Sandy in order to assist the Medical Center through the FEMA PA process and to provide policy guidance to the Medical Center’s Finance, Purchasing, and Supply Chain Management Departments under Title 2 and Title 44 of the Code of Federal Regulations. Tidal Basin staff assisted NYUMC in identifying all eligible damage and assisted in creating cost estimates for development of project documentation for presentation to FEMA and the State.
Tidal Basin staff engaged FEMA officials at both the Joint Field Office and FEMA headquarters to interpret and implement the Public Assistance Alternative Procedures (PAAP) Pilot Program under Section 428 of the Stafford Act as amended by the Sandy Recovery Improvement Act. This collaboration resulted in the award of a single $1.13 billion campus-wide grant. The PAAP grant addressed permanent repair of all eligible damage and appropriate Section 406 Hazard Mitigation measures to protect the Medical Center against damage in future events. Tidal Basin also assisted in the compilation of costs for Category B Emergency Protective Measures incurred by NYUMC in providing assistance and taking action to protect personnel and facilities in the immediate aftermath of the storm. Category B grant funds currently stand at $200 million.
NEW YORK UNIVERSITY LANGONE MEDICAL CENTER (NYULMC) VULNERABILITY ASSESSMENT AND PLANNING
Tidal Basin is working with NYULMC to conduct a business continuity assessment and develop a Business Continuity Plan to ensure life safety and security before, during, and after an event. The BCP is an emergency preparedness plan developed from a threat and vulnerability identification and analysis. We developed a governance structure to ensure that business continuity planning becomes a systemic, organization-wide process Tidal Basin is conducting an internal review of daily operations and departmental responsibilities and ensuring NYULMC is compliant with all federal, state, and local guidelines. We are establishing an inventory of processes, resource categories, departments, and will establish a vision statement, roadmap, and metrics for the purpose of tracking, measuring, and reporting on the program. We will identify existing strengths and gaps associated with NYULMC’s safety, security, and business continuity capabilities; we will identify and quantify threats to assets and identified consequent vulnerabilities. To this vulnerability analysis we will apply standards and requirements in order to identify controls necessary to prevent and mitigate the system and security vulnerabilities. A gap analysis/capabilities assessment will ensure we know NYULMC’s current level of readiness. We will then develop the preparedness plan and arrange for, prepare for, and facilitate an onsite tabletop security and strategies discussion.
MOUNT SINAI MEDICAL CENTER (MSMC), FEMA Public Assistance, MIAMI BEACH, FLORIDA
In 2006, Tidal Basin leadership was retained by Mount Sinai Medical Center (MSMC) following the 2004 and 2005 hurricanes in Florida in order to guide the hospital through the FEMA PA process and ensure its campus was properly reimbursed by FEMA following the disasters. MSMC was originally seeking only $800,000 in FEMA grants; with our assistance, MSMC has received over $40 million in FEMA grants. The additional grant funding was for PA damage not previously included, missing administrative fees and mitigation opportunities to protect MSMC’s campus against damage in future disasters. Tidal Basin reviewed the PWs drafted by FEMA to ensure a complete and proper scope of work and to identify all possible mitigation opportunities. We engaged FEMA to include the newly found damage in the scopes of work and reimbursements. We also targeted 406 (PA) mitigation opportunities for all damaged facilities and worked with the hospital leadership and engineering staff in order to craft mitigation proposals to FEMA.
More recently Tidal Basin has assisted MSMC in developing hazard mitigation grant applications for additional hazard mitigation grant funding available through the State of Florida under Section 404 of the Stafford Act.
TULANE UNIVERSITY DEBRIS MANAGEMENT AND MONITORING (PRE-DISASTER) AND HURRICANE KATRINA FINAL RECOVERY MEETING (FRM) INITIATIVE
Tidal Basin is under contract to provide Tulane University in New Orleans, Louisiana with support in development of a FEMA and State approved Debris Management Plan covering all Tulane facilities with the State of Louisiana. Tidal Basin has also executed a Master Service Agreement to provide Tulane with debris monitoring and management services in the event of a declared disaster or event.
Tidal Basin provided consulting support for researching Project Worksheet (PW) history and for researching prior PW funding of the 269 PWs identified as potentially requiring versions under the FRM Initiative. Services provided include researching Tulane’s Accounting and Maintenance departments’ records and databases; versioning scopes, developing cost estimates and gathering supporting documentation for development of version packages for submittal to FEMA; services also included comparing anticipated scopes of work with actual purchases or repairs performed for the development of Requests for Improved Projects.
DILLARD UNIVERSITY, HURRICANE KATRINA PUBLIC ASSISTANCE GRANT MANAGEMENT AND CLOSEOUT
As a sub-consultant, Tidal Basin is currently providing Dillard University in New Orleans, Louisiana with FEMA Public Assistance and Grant Management Services for losses and expenses sustained from Hurricanes Katrina and Isaac. These services include Project Worksheet revisions, Alternate/Improved Project development, cost reconciliations, cost reasonableness studies, request for reimbursement support and Project Worksheet insurance reconciliation and project closeout. Our team is also assisting in the development and implementation of Hazard Mitigation measures and applications. At present, the Team has accomplished a closeout rate of 92% of the University’s 210 Project Worksheets. On November 1, 2013, the first PW approved by FEMA for DAC under the FEMA/GOHSEP Hurricane Katrina/Rita Closeout Incentive Program was submitted and successfully obligated by FEMA, setting precedence and aiding FEMA in re-establishing protocols and guidelines for the review and processing of DAC PWs in the State of Louisiana.
University Of Miami FEMA Public Assistance Program Management
Tidal Basin personnel have worked since 2006 with the University of Miami (UM) on preparedness and the FEMA programs. UM has instituted an aggressive preparedness program across five campuses and all colleges, including medical, research, marine and main student campus. Tidal Basin works in conjunction with UM's Risk Management Division to provide guidance across the university on the eligibility standards, procedures and processes used by FEMA in the Public Assistance and Mitigation programs. Tidal Basin has also assisted UM with planning and future proposed developments at the university to understand potential implications in the event of a major disaster on one of the campuses. In 2008, Tidal Basin provided personnel to UM for Hurricane Fay to gather and evaluated the university's claim for FEMA reimbursement. Most of the costs related to emergency protective measures and overtime for emergency personnel. Tidal Basin prepared the university's documentation and worked directly with FEMA field personnel to secure the reimbursement.
CITY OF DALLAS COOP
Tidal Basin was recently selected by the City of Dallas, TX to develop out and update their Continuity of Operations (COOP) Program. Dallas is undertaking an initiative required by law to safeguard the resiliency and business continuity of its Mission Essential Functions. This COOP program will adhere to standard practices, utilize the Continuity Assistance Tool (CAT), and ensure that there are no deficiencies in the preparation of the COOP or in the COOP plan and supporting documentation and other program elements.
A compliant COOP plan and program is vital to Dallas, as it identifies the essential functions performed by the City, and the associated resources, interdependencies, delegations of authority, orders of succession, alternative means of operation when routine operations are impeded, and associated matters to ensure this mission can be performed continually regardless to disruption.
Tidal Basin met with, interviewed, and researched 42 City Departments in order to appropriately identify Mission Essential Functions (MEFs) and develop out COOP documents. Tidal Basin will also train the City’s Continuity Team and plan, design, conduct, and evaluate a full scale exercise to meet their goals. The outcome of this project will be a City wide COOP Plan that includes, among other annexes, COOPs for the 42 city departments. The training modules will be user friendly, easy to understand, and transferable to each other, and the COOP plan will include the necessary information for the development of a robust disaster recovery plan.
NY/NJ Port and NJ Turnpike “Exit 14” All Hazards, System and Security Threat and Vulnerability Risk and Resiliency Analysis
As part of a broader effort to enhance resiliency within the State of New Jersey, and under two different but parallel contracts with the New Jersey Office of Homeland Security and Preparedness, Tidal Basin has evaluated the capabilities, continuity, resources, and interdependencies of more than 225 facilities in 15 critical infrastructure sectors, including government and not-for-profit entities. Leaders at the local, county, state, and regional levels used our threat and vulnerability analysis and design/control recommendations to understand the safety and security associated with the critical infrastructure related response and recovery priorities prior to and following a major security incident, natural disaster or catastrophic event. Tidal Basin collected essential information to utilize a Decision Support Tool to provide critical infrastructure owners, management, and operators with safety and security decision planning points. The Project Team then conducted the site visits along with the Sector Liaisons and Risk Mitigation Planners.
The Project Team efficiently gathered data with minimal impact to the facility representatives’ daily operations, and, where possible, we grouped interviews to eliminate multiple meetings with facility representatives supporting our data collection. We identified all key agencies and stakeholders at each level of government and within the private sector and defined basic roles and responsibilities for each; we established a Concept of Operations for incident-related safety and security preparedness, protection, response, recovery and restoration activities; and we provided a framework for enhanced collaboration between the public and private sectors in sustaining and restoring safety and security measures with special emphasis on high priority sectors which save lives, protect property, and have broad economic consequences if interrupted.
Mobile, Alabama WAVE Transit System
Tidal Basin was recently procured by The WAVE Transit System to develop a System and Security Emergency Preparedness (SSEP) Plan. The WAVE provides eleven local route services to the city of Mobile and surrounding areas, in addition to providing a downtown trolley, shuttle service. Tidal Basin is in the process of developing a methodological approach to analyzing potential threats and hazards to the System in order to identify external vulnerabilities. The WAVE has also requested additional services including business impact, business processes, current plan reviews, and risk analysis in order to understand its current internal conditions and vulnerabilities.